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Council Representative Funding

The GSC provides funding for GSC Council Representatives to spend improving community in their constituencies.  Currently, up to $250 per eligible Representative per funding period is available for allocation towards events that serve or are available to a Representative’s entire constituency (department, dormitory, or other non-GSC entity).

Funding Periods:

  • Fall: October 16 – February 15
  • Spring: February 16 – October 15

Eligibility and Funding Details

In order to be eligible for funding, the Representative must be a current representative in good standing.  A Representative (or their immediate predecessor if the Representative is new) must have attended a minimum of two recent General Council Meetings (GCMs) before receiving funding, and regular attendance at GCMs (i.e. more than half of the eligible meetings) is also required.

Funding Scheme:

  • Representatives are typically eligible for $150/rep/period.
  • Participation in GSC at a level beyond attending GCMs increases funding by an additional $100/rep/period, for a total of $250/rep/period.  This additional participation may include being actively involved in a GSC Committee, Board, Subcommittee, or working group, or serving on an MIT Institute Committee.   The participation must be described in the funding application.
  • Collaborating with a representative from another constituency on a joint event doubles the $150/rep/period baseline funding (but not the additional $100/rep/period associated with additional participation, described above).

Funding Scope and Guidelines

Representative funding may be used for, but is not limited to:

  • Events open to and of interest to the entire constituency.  These events should be designed to support community and/or a social atmosphere outside of the typical realm of the classroom or laboratory.
    • Note that approximately $7/person will be reimbursed for food expenses.

Funding may NOT be used for:

  • Alcohol
  • Gifts or prizes
  • Capital purchases

All funding must be used in compliance with Institute policies.

Requirements for Use of GSC Representative Funding

Application

  • Prior to the event, submit a funding application using the form linked below.
  • If you have any questions, contact the GSC Vice President (gsc-vp__@__mit.edu) to make sure that the event is appropriate for GSC representative funding and to confirm your eligible funding level.
  • Please include all relevant information about the event in the application.  A description and detailed budget breakdown are required for each application.
    • For events, be sure to include the date, time, location, and expected number of attendees.
  • Describe any GSC involvement outside of GCM attendance, as explained above.
  • If you are collaborating with other representatives (either within or outside your constituency) on a single event, you may submit a single application form, but you must:
    1. Specify all representative names in the application; AND
    2. Email the GSC Vice President (gsc-vp__@__mit.edu) and copy (CC) all other collaborating representatives.

Publicity

  • Events should be held at a time and place that promotes maximum attendance from each constituency.
  • Events must be advertised to the entire participating constituency:
    • Including the GSC logo
      • Please refer to the GSC Publicity Policy (especially Section 3) on the use of GSC Logos.
      • For emails, instead of using the GSC Logo, you can highlight in writing that the event is funded using Graduate Student Council (GSC) Representative Funding.
    • Via email to the department/residence graduate student mailing list or via the departmental/residential graduate administrator, copying (by CC) the GSC Vice President (gsc-vp__@__mit.edu).

Reimbursement

  • Reimbursement must be submitted within one month of the event following these guidelines.
  • Only original itemized receipts will be reimbursed. A credit card receipt without itemization is not sufficient. Sales tax will not be reimbursed. Use the tax-exempt forms ST-2 and ST-5 forms available from MIT Procurement. SEE https://vpf.mit.edu/mits-state-sales-tax-exemptions  (MIT certificates required)

Contact

Questions? Contact gsc-vp__@__mit.edu.

Apply now!