GSC Online Payment Processing Center

No matter the area of the GSC you are seeking reimbursement, you can now process your financial reimbursements efficiently online. Process any standard payment and reimbursement requests.

Payment Requests

Reimbursement/Payment Requests

**Special Note:  Prior to any payment/reimbursement request, Council Representatives complete the Representative Reimbursement form.

Reimbursement for Individual Expenses

      1. Start online reimbursement form by clicking on Reimbursement under Self-Service on ATLAS.
      2. Use relevant G/L expense categories below.
      3. After completing all fields, click “Send To” and find your group’s financial signatory. Please note that if you are an individual and not a student group, requesting an RFP for the public service or sustainability fund, send the RFP to the GSC treasurer (Parthsarathi Trivedi). Your group’s financial signatory must then forward the RFP to “Student Activities Office” for  approval. You will receive e-mail notification when the reimbursement request is accessed, approved, or rejected. Contact Imani Ivery (gsc-finance[at]mit) for more information or call 617-253-2195.

Checks to Vendors/Companies (for requests less than $500)

Purchase Orders (for repetitive business or purchases over $500)

Payment for Individual Services (for requests less than $500)

Reimbursement for Travel

1.    Start online reimbursement form by clicking on the Buying tab through ATLAS. https://atlas.mit.edu/atlas/Home.action

2.   Use relevant G/L expense categories 1735210 GSC ARC

3.   After completing all fields, click “Send To” Imani Ivery (gsc-finance[at]mit) for more information or call 617-253-2195.


Other

Deposits and Deposit Bags
Arrange for a night deposit bag for evening events, or submit deposits to Imani Ivery (gsc-finance[at]mit) for more information or call 617-253-2195. Cash boxes should be reserved when money is exchanged at an event.

Requisitions
Used to pay internal MIT services providers (such as A/V or CopyTech). Contact Imani Ivery (gsc-finance[at]mit) for more information or call 617-253-2195

Transfers
Money transfer between group accounts. Useful for collaborations or for departmental funding transfers. Contact Imani Ivery (gsc-finance[at]mit) for more information or call 617-253-2195

Wire Transfers (receiving only)
May be made to student account. Contact Imani Ivery (gsc-finance[at]mit) for more information or call 617-253-2195


G/L Expense Codes

420319-Awards and Prizes
420800-Books and Publications
420140-Conference Expenses
420392-Copying
800303-Deposit
420254-Donations to Non-Profit Orgs
420166-Entertainment
421818-Equipment Major ($3000+)
421827-Equipment Minor ($500-$2999)
421000-Food
420226-Materials and Services
421586-Membership and Dues
421588-Miscellaneous
420344- MIT Sponsored Seminar/Workshop/Conference Costs
420258-Office Supplies
420290-Police
420920-Postage
420298-Professional Services
420302-Promotional and Memorabilia
420306-Publicity
420890-Subscriptions
420302-T-shirts
421753-Telephone
420080-Travel
421600-Vehicle rentals