Funding for Council Representatives
About
The GSC provides funding for GSC Council Representatives to spend to improve their community. All eligible representatives may receive up to $250 per representative, per funding period towards events catered to their constituency.
Fall funding period
October 16 – February 15
Spring funding period
February 16 – October 15
Eligibility and Funding Details
In order to be eligible for funding, the representative must be in good standing. The representative or their immediate predecessor must have attended a minimum of two recent General Council Meetings (GCMs) and regular attendance at GCMs (>50% attendance rate) is required to receive funding.
Funding Scheme
- Representatives are eligible for $150/rep/period.
- Participation in the GSC beyond attending GCMs further increases funding by $100/rep/period.
- This additional participation may include being actively involved in a GSC Committee, Board, Subcommittee, or working group, or serving on an MIT Institute Committee.
- Collaborating with a representative from another constituency on a joint event doubles the $150/rep/period baseline funding (but not the additional $100/rep/period).
Requirements for Use of GSC Representative Funding
Scope and guidelines
Funding must be used for events open and inclusive to the entire constituency and must be used in compliance with institute policies.
Funding must not be used for alcohol, gifts/prizes, or capital purchases.
Application
- Before the event, submit a funding application using the form linked below.
- If you have any questions, contact the GSC Vice President (gsc-vp@mit.edu) to make sure that the event is appropriate for GSC representative funding and to confirm your eligible funding level.
- If you are collaborating with other representatives (either within or outside your constituency) on a single event, you may submit a single application form, but you must:
- Specify all representative names in the application; AND
- Email the GSC Vice President (gsc-vp@mit.edu) and copy (CC) all other collaborating representatives.
Publicity
- Events must be advertised to your entire constituency.
- Include the GSC logo when publicizing the event.
- For emails, instead of using the GSC Logo, write that the event is funded using Graduate Student Council (GSC) Representative Funding.
- Via email to the department/residence graduate student mailing list or via the departmental/residential graduate administrator, copying (by CC) the GSC Vice President (gsc-vp@mit.edu).
Reimbursement
- Reimbursement must be submitted within one month of the event following these guidelines.
- Only original itemized receipts will be reimbursed. A credit card receipt without itemization is not sufficient. Sales tax will not be reimbursed. See https://vpf.mit.edu/mits-state-sales-tax-exemptions (MIT certificates required)
Questions? Contact gsc-vp@mit.edu.