Overview
The goal of GSC funding is to encourage social life on campus, to improve the lives and work of graduate students, to increase the visibility of the GSC, and to ensure that the special needs of graduate students will be addressed. The fairness and openness to all graduate student groups are the duties of the GSC Funding Board.
The GSC Funding Board is described in the GSC Bylaws, Article II, Section C, Part 3.
The Allocations Board is composed of the GSC Treasurer, ASA Treasurer, the GSC President, one GSC Activities Committee Chair, one ASA Graduate Member-At-Large, and one Graduate Student Member-at-Large appointed by the Council. Funding allocation meetings are usually held in the week after the funding application deadlines. Funding Board allocation information and results are distributed by email through the GSC funding mailing list.
The Appeals Board is composed of the GSC Treasurer, GSC Vice President, and one ASA Member-at-Large.
The Graduate Student Council funds ASA-recognized graduate student groups through the GSC Funding Board for:
- Events benefiting the graduate community, which are either:
- Events (typical budget <$2000. For larger events, please apply for LEF-ARCADE funding through ASA)
- Event Series (not more frequently than monthly)
- Capital expenses
In addition, you can apply for the following funding sources using the main Funding Board application and checking the appropriate checkbox in the application:
- Student Group Initial Funding: To give newly-formed student groups a small amount of money for operating expenses
- Collaboration Fund: Extra funding available to events organized by 3+ student groups
- Diversity Fund: One-time and non-recurring events with a cultural or ethnic focus
- Family Programming Fund: events that are targeted towards families and children
- GSC-PKG Public Service Fund: To fund community service and engagement events and initiatives
Funding Timeline
| Cycle | Application Deadline | Cycle Start | Cycle End | Reimbursement Deadline |
|---|---|---|---|---|
| Summer | June 15 | July 1 | September 30 | October 15 |
| Fall | September 15 | October 1 | December 31 | January 15 |
| Winter | December 15 | January 1 | March 31 | April 15 |
| Spring | March 15 | April 1 | June 30 | June 15* |
*If you cannot submit by June 15, please email gsc-treasurer@mit.edu in advance so that we can prepare for the fiscal year closing.
When the Funding board finishes their allocations after receiving the funding applications, they will publish the results on Knack on the Allocations/Reports page.
Requirements
To find out whether your group is eligible for funding from the GSC, please check the eligible graduate student group list for eligible student groups. If your group is not on the list, please contact the ASA. Note that only MIT-funded student groups that are majority graduate students are eligible for GSC funding. Check your student group’s class and privileges in the ASA database.
Appeals Process
If you wish to submit an appeal for your funding cycle allocated amount after the Funding Board publishes the results, please send a message to gsc-fb-appeals@mit.edu with the following information:
- The event(s) in question
- The requested amount/appeal you seek which is different from the published allocation
- Justification for why this appeal should be approved
Post Event Reports
Once funding has been allocated to your student group, you must fill out the Post Event Report to complete the process. Go to the Allocations & Reports page of the funding website, click through to the correct table, and in the same row as your event, fill out the form linked in the Post Event Report column.
Contact
gsc-treasurer@mit.edu