The Travel Fund Grant is designed to support the conference-related travel expenses of MIT graduate students in all Schools throughout the Institute. Specifically, this fund is allocated to academic travel expenses (including lodging) that are not currently funded by the student’s advisor or other MIT-related funding.
The Travel Grant is provided for domestic or international travel for the following purposes:
If you are a recipient of a Travel Grant, you will be directed to contact the GSC Financial Administrator for reimbursement for your expenses. All expenses are reimbursable, and travel advances will not be granted. Food expenses during the conference period are reimbursable up to $30 per day if meals are not included as part of the conference package. Original receipts and a copy of the conference proceeding must be submitted.
Proposals are reviewed on the basis of the following criteria:
Travel grant proposals are evaluated in four cycles each year. Please apply to the correct cycle according to the dates of intended travel:
|Grant Period||Application Deadline||Notification||Travel Period Covered|
|Fall||August 15||August 31||October 1 – December 31|
|Winter||November 15||November 30||January 1 – March 31|
|Spring||February 15||February 28/29||April 1 – June 30|
|Summer||May 15||May 31||July 1 – September 30|
The deadline for the recommendation letter is same as the application deadline.
If the application deadline for your intended travel period has passed, you can still apply but will only be informed of the application outcome at the notification date of the next cycle. If you are applying off-cycle, it is your responsibility to email gsc-travel@ mit.edu so that your application is moved to the appropriate cycle.
Proposals are evaluated by several graders, who were themselves previous travel grant recipients, on the basis of the following criteria:
The top-scoring application receives the full amount of requested support and other applications receive a reduced amount of support proportional to the to the difference from the top application’s score. If an application would receive an insubstantial amount of support based on the point difference, then the application does not receive an award.
You will receive a confirmation email informing you when your reference letter writer has submitted their recommendation. It is the applicant’s responsibility to ensure their recommender submits their letter by the application deadline.
The travel grant award depends on the number and score of each application during each cycle. Many applications receive only partial or no support.
The travel grant receives many more applications than can be awarded, and due to the size and volume of applications, we are unable to comment on individual applications.
Yes, you can apply for travel that has occurred before the current application cycle. If you are applying off-cycle, it is your responsibility to email gsc-travel@ mit.edu to ensure that your application is sorted correctly.
Graduate students may apply for a travel grant during multiple application cycles but can only receive one travel grant per fiscal year (July 1st – June 30th).
Yes, MIT graduate students may apply for a travel grant to present work done with external collaborators. Preference is given to work done while the student is enrolled at MIT.
If you contact the Travel Grant Chair (gsc-travel@ mit.edu) in advance, we may be able to provide a grace period of 1-2 days for reference writers to submit their letters.
No, the recommendation letter can come from an external collaborator.
If you receive an external travel allowance after receiving a travel grant, you must inform the Travel Grant Team (gsc-travel@ mit.edu). If total amount of support does not exceed travel-related costs, you may still use the GSC travel grant.
No, you must be a student enrolled at MIT in order to receive reimbursement.
You will be asked to sign a travel grant acceptance contract, which stipulates that awardees will grade future travel grant applications, report additional sources of funding acquired since the GSC travel grant application was submitted, submit a brief post-travel report, and submit receipts pertaining to academic travel by the reimbursement deadline.
Email the Travel Grant Chair, gsc-travel@ mit.edu.
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